As a busy professional, the request to organise this year’s conference might have left you feeling a bit overwhelmed. Balancing your regular role with event planning can be a daunting task. However, fear not – with a strategic approach, you can not only manage both but also ensure the event is a resounding success.
You mean I have to organise the conference and do my regular role?
So you received the tap on the shoulder at work asking, “Can you organise this year’s conference for us?” How will you fit it all in, deliver a great experience, and still perform your day job?
The first three steps discussed in the “Event Success Planner” will guide you in organising an event that runs smoothly.
1. Get Clear
Get clear on your to-do list for the event. Brainstorm all the tasks you need to do and get them out of your head. Write them down on a piece of paper. Consider planning, preparation, design, selling tickets, finances, and atmosphere. This will give you a comprehensive overview of the necessary components.
2. Chunk It Down
Now that you have brainstormed your list of tasks, chunk it down into weekly to-do lists. Create sub-lists titled “3 Weeks to Go,” “2 Weeks to Go,” “1 Week to Go,” etc. Determine the timely and urgent tasks so you can prioritise them in your weekly to-do lists. This step provides a structured week-by-week plan for efficient execution.
3. Work Out What’s Missing
Identify what skills or assistance you lack to complete every task on your list. Go through your weekly to-do lists and decide which jobs require additional help, such as graphic design, social media expertise, or technological support. Recognising these gaps in your skill set upfront allows you to plan for the necessary assistance.
Knowing what you have to do and when will significantly aid your organisation. With a clear understanding of upcoming tasks, you can efficiently schedule them in your calendar. To further streamline the process, consider using the “Event Success Planner” and the “Live Event Advantage Event Map“, which provide valuable resources and insights for effective event management.
By implementing these 3 steps, you can seamlessly integrate event planning into your professional responsibilities, ensuring both your day job and the conference organisation thrive. Download the tools, follow the plan, and watch your event unfold smoothly, giving you a sense of accomplishment and success.
